Travel Planning and Booking

Manage Company Trips and Booking Refunds efficiently

ZTravel is the global web application that allows managing, by means of a single operational form, all the local, tax related and organizational requirements. ZTravel Travel Planning and Booking is the solution for the management of the entire pre-travel process related to missions and company business trips from planning to cost control.

With Travel Planning and Booking you can manage:

  • booking, means of transport, and hotel and company goods
  • advance payments and returns
  • documents (visas, passports, etc.) and medical examinations necessary for the the bussiness trip.

The high flexibility of the solution and the possibilty to easily adapt it to each company's travel policies are an essential support for the company, which can efficiently pursue its own cost saving policies, focused on the business trip expense control by means of the Business Trip Budget definition (by Order, Cost Center, or Business Trip type).

 

Dynamic, simple and innovative

The software was designed to be an extremely intuitive tool that easily allows:

  • simplifying offices involved in the entire management process activities 
  • removing hardcopy documents
  • giving greater authority to the staff who can insert requests via web and mobile
  • improving services for the staff 
  • providing managers the immediate verification of processes and activities

Moreover the company may involve Travel Agencies in the process in order to manage:

  • bookings, also giving Travel Agencies' users direct access to the solution
  • business trips documents like tickets and vouchers that will automatically be archived in the Business Trip file of each user (DMS)
  • invoices filing

ZTravel improves the work of all resources involved in the administrative processes thanks to the integration with AirPlus Company Account, AirPlus’ centralized solution for payment, reporting and travel services analysis.
The data related to the booking made with AiPlus’ lodge payment solutions are acquired by the software, where all transactions are matched with each travelling employee’s expense report for a complete accounting automation. At the end of the process, travel expenses converge in one unique bill regardless of the purchasing channel.

ZTravel integration with Soldo Business empowers companies to manage employees and expense centres across the organization. Thanks to the creation of online wallets and plastic or virtual MasterCard cards, workers and departments spend on the company’s behalf, allowing an increase in visibility over spending and optimizing accounting processes.

ZTravel has been designed to satisfy the needs of all company departments usually involved in the business travel process (HR, administration, finance, etc.). Thanks to a unique portal, it allows all of them to access functionalities of interest thanks to the perfect integration with HR Infinity Global Solution, to answer the HR management needs (payslips, presences, timesheet, etc).

 

The software allows you to analyse all data and processes with a series of immediate and punctual Analytics reports. Save time and make strategic and operative decisions having everything under control.

The Travel & Fleet Analytics reports that are immediately available are:

  • Transfer Planning  Analysis of transfers planned in the month and comparison with previous month. Transfer planning Gantt.
  • Transfer costs in Expense Reports  Analysis of Transfer costs in Expense Reports. Comparison with the costs of the previous year.