Mago: What’s new?

Read about Logistics, Store Management and Financial Areas and improvements for the German, Romanian and Hungarian localizations.

What’s new in the Logistics and Store Management areas

An overview of the new features for Retail, InStore App, Logistics and Mobile WMS, released with Mago4 3.3 and MagoCloud 1.5
We would like to point out some important updates introduced with the Mago4 3.3 and MagoCloud 1.5 releases. The improvements involve 4 areas: Retail, InStore App, Logistics and Mobile WMS and were covered in depth in the training course "News Mago4 3.3/MagoCloud 1.5 Logistics and Retail". The registration is available on the Private Area of Microarea website.

Store management
The management of the Variant type has been modified. Now even for the Main Attribute, a Customized Attribute Template must be associated, as it is already the case for Custom Attributes 1 and 2. Another important update concerns the possibility of specifying, for each variant code, whether it is disabled or out of stock. Previously it was possible to indicate this information only at the Attribute level and the single variants inherited the data.

The Shop Replenishment procedure has been enhanced, now it is possible to make an order based on the sold quantities or shortage by laying down rules for Shop/Shop Group and the item Retail Category. Using these rules, it can be decided whether to generate Purchase Requests, Purchase Orders or Shop Transfer Requests.

The management of the Acquisition Item has been introduced, which makes it possible to link two inventory items: the Acquisition item (a box of beer, containing 24 bottles) and the Contained Item (the single bottle of beer), which needs to be handled into the inventory. A purchase document, including the Acquisition Item, generates an inventory entry for the Contained Item and not the Acquisition Item. If the Contained Item is missing, the Shop Replenishment procedure will order the Acquisition Item but the counter of the Purchase Order will be handled for the Contained Item.

InStore App
The parameter InStore Item has been added in Mago to define which articles to manage in the mobile application. Now you can decide which items to send to the Point of Sale and which one to the App.
Other new features that simplify the daily work of store managers are the notification icons, which give you a visual alert of what tasks are pending, and lots management from mobile.

It is also possible to change the Registration Date of Goods Receipt in the Application, using the calendar and consult cooking instruction from mobile in a different format: video, text or pdf.

WMS Mobile
Staying on the theme of mobile application, in this case dedicated to warehouse management, we note that in the WMS Mobile is now possible to search items by Code, Barcode and Description. It is allowed to enter only one part of the value and then select a given item from the list. This kind of free search, without using the terminal to read barcodes, is available in a list of features well explained in the webinar and only for Android applications.

The Inventory procedure has been revised in order to give the possibility to specify in the Actions window a date on which to calculate the items Book Inventory. This improvement is particularly useful for those who import from InStore Apps.

POS connector
Starting from Mago4 3.3 e MagoCloud 1.5 is available the new Service procedure Item Sync  which allows the Item to be updated in the external connectors (TCPOS, e-Commerce and other Point of Sale) if a modification is made in Mago that involves a new association of the Item VAT.

In the POS Parameters, has been added the flag Group by Invoice Customer, which is useful in the Subsidies Deferred Invoicing procedure to define whether to group the Invoices by Invoice Customer or by Customer Company.

New Reports
3 new Retail Sales Control Reports have been introduced: Collections by Payment Type, which shows how the collections in the Shops took place based on the type of payment used; POS Items List, which shows the list of Items sent to the POS; Retail VAT Data Overview per Day, which allows the balancing of the accounts with the till.

Additional insights are available in the Microarea Help Center, and don’t forget to watch the training course at Microarea University.

What’s new in the Financials Accounting area
Released with Mago4 3.3 and MagoCloud 1.5 some regulatory adjustments and improvements for the German, Romanian and Hungarian localizations

The model IVA Umsatzsteuer-Voranmeldung formular has been updated to adapt the layout to the 2021 template. The default data has been updated to align the fields with the current regulation. The background of the corresponding report has been updated too.

In addition, the reports Review Payment Orders to be issued by Due Date and Review Payment Orders to be issued by Supplier (Financials > Banking > Payment Orders) have been modified. It is now possible to request a printout of the Discounts, which are granted in the case of early payment of the invoice.

The reports provide a detailed summary of the amount to be paid, according to the different discount rates agreed for early payments (for example 3% for payment within 10 days, 1.5% for payments within 20 days) and its period of validity.

Some changes have been made to the Sales and Purchases Tax Journal, in order to comply with the new regulations. In particular, column 31 has been added to the Purchases Tax Journal, to display the non-deductible amounts, without specifying the VAT rate.

The columns of the Purchases Tax Journal, related to purchases within the European Union, have now been divided between goods and services and 4 new columns (25 to 28) have been added to the document. A new purchase code has also been added to the VAT Codes for services.

For a higher level of detail, a print-out of the totals for columns 17 and 19 have been added at the bottom of the Journal. In particular:

  • Not exigible previous period
  • Exigible current period
  • Exigible previous period

All the Journals (Sales and Purchases) have also been modified to have printed column totals available on each page, as well as a progressive total if more than one Purchase and Sales Journal is used.

Also for regulatory compliance, Declaration 65M has been updated to print the new column “e”, useful for identifying links between advance and final invoices. If a down payment is made first and the total amount is paid later, the Invoices are cross-referenced. The total amount must be reported in the column “e” with the corresponding identification letters (e.g. deposit + balance €300, code V; balance €200, code KUL). If the balance invoice has a zero amount, it does not have to be reported. The “V” lines are not shown in the page totals, nor in the general totals on page 1.