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BUSINESS TRIPS AND EXPENSE REPORTS
Functionalities
Manage all aspects of Business Travel Management comprehensively.
Thanks to the 'tailor-made' approach, you can customize the entire business travel management process: from the approval and organization phase to the services for travelers on the go, from administrative and expense management to cost analysis.
Business Trips : a team effort
Organize business trips comprehensively, from the employee to all involved parties.
Management of travel services through travel agencies and/or travel offices (bookings and tickets, transfers, visas, etc.)
Integration with self-booking tool for direct purchase of travel tickets in compliance with the travel policy
Request and management of advances via cash, bank transfers, or prepaid card top-ups
With ZTravel, manage travel risk and travel safely!
Efficiently manage all planning and execution activities of business trips to implement a travel risk policy that ensures the safety and protection of travelers while safeguarding the company from legal and financial risks.
Plan business trips securely
Plan business trips in compliance with current legislative requirements and the company’s travel risk policy: assess destination risks, ensure employee suitability (documents, vaccinations, etc.), provide pre-travel training, and adhere to behavioral standards, etc.
Report international trips to the Foreign Ministry
Automatically report the presence and movements of travelers on the Foreign Ministry Crisis Unit's website, dovesiamonelmondo.it: eliminate manual steps and simplify assistance operations in case of need.
Assess the risks of destination countries
Classify international trips based on risk level with specific approval processes, and inform your employees about behavioral norms for safe travel.
With the support of specialized companies
ZTravel is integrated with Sicuritalia’s services to provide verified information about destinations, support travelers in case of emergencies (such as repatriations or flight cancellations), and manage relations with local authorities.
EXPENSE REPORTS MANAGEMENT
Expense Reports
Optimize the process of receiving, approving, and settling expenses incurred during business trips.
simplified expense report finalization
submission and approval of travel expenses in accordance with the company’s Travel Policy;
preparation of refund summaries;
automatic reimbursement processing through the employee's paycheck or via bank transfer;
generation of summary documents for VAT recovery.
Digital storage of expense reports
Digitally store paper receipts to ensure a secure, completely paperless expense report process: this reduces paper usage and supports environmental sustainability.
Flexibility and control of electronic payments
Automatically record and manage payment flows from credit cards, Telepass, fuel cards, agencies, and suppliers: this way, you don't need to request advances from travelers and can quickly monitor costs with a single statement.
Occasional suppliers?
Automatically reconcile electronic invoicing flows for travel expenses and correctly associate invoices with the employee. You can also recover VAT on travel expenses incurred abroad!
