Travel Expense Management

Your Solution for the Final Balance of Expenses

ZTravel is a Zucchetti web solution for companies that want to use a simple and efficient system.
Designed and conceived with a modular structure, in order to allow each company to set up its specific requirements and organization, the entire system is based on Infinity Application Framework (IAF) a fully web based native solution, the base of all applications of Zucchetti Infinity Project family.

The Travel Expense Mangement module is the solution for the final balance of expenses made during the business trip and the entire post-travel process:

  • travel expense notes filing
  • refunds list
  • output preparation (refund payments, single employment ledger, and accounting)
  • transmission of summarizing data for single employment ledger purposes
  • direct refunds payment on bank account or payslip
  • expense accounting on ERP company system
  • generation of summarizing documents related to the invoice expenses
 
To simplify, ease and increase the productivity of the filling in process and reduce indirect costs, users can insert:
  • business trip data (departure/arrival city, schedules. etc.)
  • expense items, with the possibility to define currency, payment method and document type (receipt, invoice etc.)
  • a copy of the documents that will be automatically archived in the business trip file (DMS)
  • a street itinerary with the possibility to acquire from Google Maps distances for each route
  • accounting references (order, cost center, customer, etc.)
  • advanced payments received by the company
With Travel Expense Management your company also has many customizing possibilities to:
  • process customized calculations
  • create refund lists with a specific layout and automatic archive the document generated in the DMS
  • differentiate tax treatments applied to the business trips of each country being natively designed as multi-lingual and multi-currency